Since January 2013, The Royal Bank of Scotland has provided our banking services and facilities.
This has meant some significant changes for the office staff and the need to update our systems and records.
The most significant change affects anyone who claims expenses. All of these payments are now made by bank transfer.
An Expenses Claim form (attached with this article) has been created and this also allows for individuals to register their bank information when making a claim, if details are not already held in the office.
The form can be downloaded and completed - preferably electronically - and then returned to Chris Willis in the office either as an email attachment or by post. Email address: firstname.lastname@example.org
It is necessary to get the claim authorised by your group's convenor / budget holder or a Synod Officer before it can be considered for processing.
Information on how to complete the details is listed on the form itself. Extra detail about the timing of making claims was determined by the Finance and Property Group (11/07/2017) and is added to the form.
All expenses must be made in a timely way and generally by the end of the month following the expense.
Following decision by the Finance and Property Group (11/07/2017) the following now applies for the processing of payments for authorised claims:
“Normally claims will be paid on Tuesdays, provided that they have been made by the end of the previous working day”.
Further changes were agreed by F&P meeting on 25/07/2018 and are reflected in the guidance notes on the form.
It is now possible to send an email advising that a claim has been approved and created in the banking system for transfer to your bank. If you wish to receive such indications please advise when making the claim.
I trust you will find this helpful.
David J Greatorex
Detail about email notifications added 30 January 2019
Updated to Version 8 - 13 August 2018